Service charge software for block managers
A service charge demand can fail on details that are easy to miss. Freeholdr checks each one against fixed rules, shows how every share was worked out, and waits for a second person to approve it.
What a demand in England has to get right
- The landlord’s name and address (Landlord and Tenant Act 1987, s.47).
- An address where notices can be served on the landlord (1987 Act, s.48).
- The summary of leaseholders’ rights and obligations (Landlord and Tenant Act 1985, s.21B).
- Timing: costs incurred more than 18 months before they are demanded generally cannot be recovered, unless the leaseholder was told about them in writing in that time (1985 Act, s.20B).
How Freeholdr handles it
- A demand with missing landlord details cannot be approved.
- Costs over 18 months old are blocked, and year-end balancing carves out what is out of time.
- Apportionment shows its working, so you can answer a leaseholder’s query from one screen.
- Section 20 costs are tied to their consultation, so a failed one shows on the demand.
- The person who prepared a demand cannot approve it.
From budget to year end
Budgets, demands, a year-end forecast and balancing charges or credits share the same records and the same apportionment. Money screens stay hidden until a firm’s owner switches them on.
Questions
- Does it replace our accountant?
- No. It prepares and checks the work, and your team and your accountant still decide. It is not legal or accounting advice.
- Can the AI change a figure?
- No. Shares, dates and legal limits come from fixed rules, and a model never guesses them.